Why a Managed Print Service is Essential For Business.

Why a Managed Print Service is Essential For Business

23 April 2018

While there is much talk that goes on about the drive for businesses to go paperless, which was made all the more simple by the advent of technology like smartphones, tablets and computers, organisations will always find they have to print documents from time to time. There’s no getting away from it!

This is why you need to consider a managed print service, because if you don’t and you fail to implement best practice in this regard, you could actually end up costing yourself time and money, not to mention watching productivity levels dip.

Focusing on print management means that you’re better able to control just how much you spend on printing, so you’re not wasting money unnecessarily. Working out your usage and how much you’re spending is your first step to cutting costs… and with a little bit of hard work, you can see which departments are spending more than others, begin to identify patterns and then start to influence print behaviour.

Having an experienced company take care of your printing needs will also mean that you don’t have to worry so much about broken devices and you won’t have to wait days for an engineer to come out to fix it or wait for new parts to arrive.

This means that your team members can carry on doing their jobs uninterrupted and they won’t have to wait long for equipment to be fixed – they can just merrily carry on doing their work without having to constantly deal with the frustration of broken-down printers.

You might well think that it’s a cheaper option to make an relatively small investment in standalone desktop printers for your members of staff, but over time the costs will soon rack up. Ink and toner are both expensive, and unfortunately, they’re both very easy to waste – particularly through unnecessary printing, which is a regular occurrence.

Security is something else to consider, particularly these days when the Internet of Things means that everything is become increasingly connected and the risk of cyber-crime is more prevalent than ever before. Hackers can now gain access to your print devices, so its essential that whatever equipment you use throughout your office, your systems are well protected and secure.

If you do have printers in the office, do make sure that there’s an authentication process so that only those jobs are printed when the person in question authenticates it at the printer itself using a login or ID badge. Without this authentication in place, print-outs can often sit in the printer tray for some time – or even be picked up by someone else, and with GDPR just around the corner, this could pose a serious risk to your business if confidential information ends up in the wrong hands.

A Managed Print Service is the solution to all these problems, helping your organisation to achieve cost savings, boost productivity, improve security levels and even help the environment. 

If you’d like to find out more, get in touch with us at IT@Spectrum today.


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