Alton Cars.

One of the UK’s largest networks of vehicle repair centres, Alton Cars is a multi-award-winning group committed to providing first-class vehicle repairs & customer service. Each week Alton Cars currently repairs over 750 vehicles.

Company Name

Alton Cars

Industry

Automotive

Founded

1979

Location

North of England

Website

www.altoncars.co.uk

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“By utilising IT@Spectrum’s innovative finance automation solutions, we now automate between 8-10,000 purchase invoices per month. This has significantly reduced our time spent on manual data entry, meaning we can now focus on the more important tasks.”

Alton Cars

The Company

One of the UK’s largest networks of vehicle repair centres, Alton Cars is a multi-award-winning group committed to providing first-class vehicle repairs & customer service. Each week Alton Cars currently repairs over 750 vehicles.

 

Challenges

  • 8000-10,000 invoices processed every month
  • £5-6k per annum spent on postage sending invoices from
  • repair centres to the central finance team
  • Lack of audit trail for purchase invoice processes
  • Double and triple entry of data across the finance department

Working in partnership with Alton Cars we utilised innovative information and document management solutions with the best in class Canon devices.

The Solution

Working with Sage 200 partner, Pinnacle, and using our Sage development expertise, we implemented a solution incorporating an award-winning multi-functional device to scan and digitise invoices within the repair centres. Once scanned, the solution looked up and validated data from the Sage 200 finance system and passed it straight into our workflow solution.

Using OCR technology, text from invoices is now validated, reducing the need for further entry of data and human error. The scanning of documents directly into the system means space requirements are reduced, information is held securely, and documents are easy to retrieve.

Information within the organisation is now security compliant and provides an audit trail that is bespoke to the organisation. After implementing this solution for over a year, Alton Cars are now seeing 40 hours a week saved in admin time.

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Automation of 8-10,000 purchase invoices per month.

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40 hours of admin time saved per week.

Improve workflows and save time and money with a bespoke information management package

Call today to for a full comprehensive audit of your information management and workflows. We’ll provide a completely bespoke solution to save you time and money

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