FR Scott.

F R Scott Limited is the largest independent ironmongers in the East Yorkshire region. Formed in 1945, FR Scott operate as ironmongers, heating engineers, locksmiths and refrigeration engineers, stocking over 20,000 products.

Company Name

FR Scott

Industry

Building Supplies

Founded

1945

Location

Hull

Website

www.frscott.co.uk

Print Case Study

Print

"We were very apprehensive before taking the big step into digitising a quite lengthy manual process, but IT@Spectrum have made this quite seamless, understanding our requirements quickly and efficiently putting everything in place to make it a success."

FR Scott

Helping organisations focus on their core business.

The Company

F R Scott Limited is the largest independent ironmongers in the East Yorkshire region. Formed in 1945, FR Scott operate as ironmongers, heating engineers, locksmiths and refrigeration engineers, stocking over 20,000 products.

Objective

Slow accounting practices was having a huge knock-on effect across FR Scott’s business. Management information was not being collated as quickly as it could be and manual, mundane tasks were soaking up valuable time and resources within the Accounts department. Scott’s needed to improve this entire finance process and introduce an automated solution. 

Challenges

  • Operations were slow and cumbersome
  • Considerable manual input of data
  • Management reporting was slow due to the speed of collecting monthly data

Keeping up with an influx of Accounts Payable invoices can be an onerous challenge, especially when the volumes are high and the processes are manual. That’s why FR Scott’s partnered with IT@Spectrum to identify a new way of working.

With a desire to drive growth, backed by the introduction of innovative technology and working practices, FR Scott took the decision to invest in improving efficiency within its back office operations.

The Solution

After carrying out a thorough audit of Scott’s ways of working, the first point of focus was on the automation of mundane accounting tasks. By introducing intelligent document capture, invoice scanning and information management software, Scott’s saw immediate time-savings amongst the Accounts Payable and Accounts Receivable functions. In order to achieve this, we collaborated with Merlin, the provider of Scott’s existing ERP system, to create import routines (via API) and establish a seamless integration. All incoming finance documents are now scanned, securely stored, shredded and easily retrieved in minutes.

Prior to the implementation of IT@Spectrum’s system, it used to take one week for Scott’s to process 500 invoices. This same volume is now processed in just 2 hours, representing a phenomenal saving in time and resource.

 

 

document.jpg

Intelligent scanning and storage of invoices

integration.jpg

Integration with existing systems

finance-operations.jpg

Huge time savings on invoice processing

down-arrow.jpg

Significant reduction in manual input

Improve workflows and save time and money with a bespoke information management package

Call today to for a full comprehensive audit of your information management and workflows. We’ll provide a completely bespoke solution to save you time and money

Make an Enquiry.