Garness Jones.

Garness Jones are one of the Humber region’s largest independent Chartered Surveyors, Estate Agents and Property Consultants, operating in both the residential and commercial markets.

Company Name

Garness Jones

Industry

Property

Founded

1996

Location

Hull

Website

www.garnessjones.co.uk

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"Perhaps most importantly, our clients are getting a better, faster and more attentive service than ever before."

Garness Jones

Helping to transform a fast-growing local business.

The Company

Garness Jones are one of the Humber region’s largest independent Chartered Surveyors, Estate Agents and Property Consultants, operating in both the residential and commercial markets.

Objective

Within the world property management, there is an abundance of documentation that has to be created, completed, distributed, stored and retrieved. Garness Jones wanted to make this whole document management process as simple as it could be and, wherever possible, introduce, automation so as to reduce the amount of time spent by employees on paperwork.

Challenges

  • Paper-handling was slow and cumbersome
  • Burden of using physical space for the storage of documents
  • Requirement to automate mundane, time-consuming tasks

Dealing with countless paper files and documents can be a chore for any business. Garness Jones saw how intelligent automation of their processes could help transform their business.

With a desire to drive growth in the coming years, it is Garness Jones’ strategy to adopt innovative technology and working practices to improve their business wherever possible. They therefore took the decision to partner with IT@Spectrum and invest in improving efficiency within their back-office operations.

The Solution

Looking to achieve more efficient operating methods, Garness Jones decided to acquire a solution that would streamline the process by drastically reducing the time spent handling property management files manually.

IT@Spectrum’s use of world-leading Document Management software, ThereforeTM, meant that intelligent workflows could be created so that documents such as client statements or maintenance contractor invoices could be converted from paper-based documents to digital ones that could flow through the business and out to the customer automatically. This ensures that the right documents reach the right people quickly and securely. IT@Spectrum were able to eradicate the passing of paper invoices, statements, proofs of payment and contracts between colleagues, creating a seamless, automated process for what was once a mundane, everyday task. This simply allows the business to focus on what matters most!

 

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Intelligent workflows transform processes

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Vastly reduced paper usage

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Faster, more efficient property management operations

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Reduced reliance on physical storage

Improve workflows and save time and money with a bespoke information management package

Call today to for a full comprehensive audit of your information management and workflows. We’ll provide a completely bespoke solution to save you time and money

Make an Enquiry.