JZ Flowers.

JZ Flowers are a leading producer of floral bouquets for retailers in the UK. Based in the North of England, with significant operations in Holland and Ireland, JZ carefully select and pack over 450 million stems per year.

Company Name

JZ Flowers

Industry

Horticulture

Founded

1997

Location

Hull

Website

www.jzflowers.co.uk

Print Case Study

Print

"When we went through the scoping exercise, we learned so much about how our business operates and how it can be improved"

JZ Flowers

Automating the mundane as a catalyst for growth.

The Company

JZ Flowers are a leading producer of floral bouquets for retailers in the UK. Based in the North of England, with significant operations in Holland and Ireland, JZ carefully select and pack over 450million stems per year.

Objective

In order to meet its growth objectives, JZ Flowers wanted to introduce as much automation as possible within their finance function to help manage the many thousand purchase and sales ledger transactions dealt with by the Accounts department.

Challenges

  • Operations were slow and cumbersome
  • Heavily staffed Accounts department with considerable manual input of data
  • Management reporting was slow due to speed of collecting monthly data

JZ Flowers’ business is built around commitment to design, innovation and quality, making IT@Spectrum an obvious partner for improving their back-office operations.

The problem JZ faced was the high volume production of documents, including POD’s, sales invoices and purchase invoices. IT@Spectrum’s complimentary business audit looked at purchase ledger as an example and worked out that each purchase invoice was being handled seven times!

The Solution

This project initially focused on the automation of mundane accounting tasks. By introducing intelligent invoice scanning and document management software, JZ Flowers saw immediate time-savings amongst the Accounts Payable and Accounts Receivable functions, through clever integrations with the company’s existing Accounts software.

All incoming finance documents are now scanned, securely stored, shredded and easily retrieved at the click of a mouse… no more printing copies, storing in lever arch files and drowning in paper! The introduction of workflows and authorisation procedures that distribute tasks to people around the business also made the accounts function altogether more efficient. Put simply, the way that people create, manage, retrieve and archive information has been transformed.

integration.jpg

Integration with existing ERP system

document.jpg

Automated scanning and storage of invoices

finance-operations.jpg

Faster, more efficient finance operations

workflow.jpg

Intelligent workflows transform processes

Improve workflows and save time and money with a bespoke information management package

Call today to for a full comprehensive audit of your information management and workflows. We’ll provide a completely bespoke solution to save you time and money

Make an Enquiry.