Dealing with countless invoices can be a chore for any business. Rix saw how with intelligent automation of finance functions, it could help transform their business.
With a desire to drive growth in new markets, backed by the introduction of innovative technology and working practices, Rix took the decision to invest in improving efficiency within its back-office operations.
This project focused on the automation of mundane accounting tasks. By introducing intelligent invoice scanning and document management software, Rix saw immediate time-savings amongst the Accounts Payable and Accounts Receivable functions, through clever integrations with the company’s existing ERP and accounting software, resulting in the avoidance of manual, duplicated data entry. All incoming finance documents are now scanned, securely stored, shredded and easily retrieved at the click of a mouse.
With the introduction of automated workflows that are tailored to Rix’s management rules, IT@Spectrum have been able to transform the way that information is captured and passed around the business. Reduced print, reduced postage, increased scanning and, ultimately, increased productivity, really has revolutionised the finance department’s capability.
Finally, with concern over compliance around HR functions, the introduction of intelligent web forms has allowed Rix to closely monitor which employees have read and accepted frequently-changing policy documents, giving them the peace of mind that they have met the relevant legal obligations.