St Bartholemew's CofE Primary School.

Managing costs in an ever-changing school environment.

Company Name

St Bartholemew's CofE Primary School

Industry

Education

Founded

1962

Location

West Yorkshire

Website

www.st-bartholemews.leeds.sch.uk

Print Case Study

Print

St Bartholemew's CofE Primary School

St Bartholemew's CofE Primary School

The School

Rated by Ofsted as an ‘Outstanding’ school, St Bartholomew’s CofE Primary School is a church school based in West Yorkshire with over 600 pupils on roll.

Objective


Prior to St Bartholomew’s partnership with IT@Spectrum, the school had worked with their previous supplier of printers and photocopiers for over 20 years. However, as the school grew, its print fleet needed to be optimised to match its changing needs. The school was spending huge amounts of its budget on colour printing and costs were difficult to control.

 

Challenges

  • Need to have transparency of costs/billing
  • Unhappy with existing supplier’s service levels
  • Need to manage colour usage across all devices
  • Need to integrate with SIMS software

Everyone involved with St Bartholomew’s is dedicated to providing the best possible broad and balanced education for pupils.

 

With IT@Spectrum’s support of the school’s back-office operations, St Bartholomew’s have created a strong administrative infrastructure on which to improve learning.

 

The Solution


With a need to reduce cost, improve service levels and enhance device capability, St Bartholomew’s engaged with IT@Spectrum to carry out a full audit of their existing print fleet. It was quickly established that devices were unreliable, too many were in operation and that ink costs on desktop printers were crippling the school’s budget. As a result, IT@Spectrum halved the number of print devices across the school and installed five state-of-the-art Canon photocopiers. With scanning functionality, print-from-iPad technology and Uniflow software to control budgets and print usage through staff PIN codes, the overall capability of the school’s print fleet has been significantly enhanced.

The addition of two booklet-makers now allows the school to print booklet jobs internally, and to be shared over two devices on two different floors, saving staff time. Documents such as test papers, prospectuses and reading records can now be printed on demand on either A4 or A5 paper. This gives the school far more control over volumes and costs. The final stage of the project was to implement e-copy technology that allows pupil records and HR documentation to be scanned directly into SIMS. The print fleet has recently been refreshed to ensure that the school remains at the forefront of technology; using Canon’s most up-to-date devices.

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Best-in-class reliable devices

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First-class service levels

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60% Reduction in colour usage

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Faster engineer response time

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