Tollbar Academy.

The Tollbar Academy consists of 8 schools across Lincolnshire, collectively teaching over 4,500 pupils. The Academy plans to grow further in the coming years.

Company Name

Tollbar Academy

Industry

Education

Founded

2010 Tollbar MAT
1937 Tollbar Academy

Location

Lincolnshire

Website

www.tollbaracademy.co.uk

Print Case Study

Print

"IT@Spectrum has taken the pain out of our print operations. We benefit from complete transparency of print use, toner delivered just as we need it and a flexible re-location arrangement that gives us the freedom to move devices easily between schools."

Tollbar Academy

Focusing on pupil development, backed by a reliable infrastructure.

The Company

The Tollbar Academy consists of 8 schools across Lincolnshire, collectively teaching over 4,500 pupils. The Academy plans to grow further in the coming years.

Objective

Being a Multi-Academy Trust, there is a more onerous obligation to account for costs across all schools under the management of the MAT board. Tollbar have therefore undertaken a considerable review of all expenditure, not least in respect of print management. Tollbar concluded that a reliable, cost-effective and efficient solution was required.

Challenges

  • Need to have transparency of costs/billing
  • Need to maintain high service levels
  • Need to manage usage across all devices
  • Strong relationship management required
  • Adopt a flexible approach with systems & building

Tollbar MAT are an innovative organisation that is constantly striving for growth and improvement. As part of this plan, it is essential that their day-to-day workplace infrastructure operates effectively.

The Solution

IT@Spectrum were invited to take over the service and support of the existing equipment initially to demonstrate that they could improve levels of service and communication. IT@Spectrum replaced the original equipment over a period of several years, and we now maintain in excess of 150 Canon printers, photocopiers and wide format printers across the schools. Not only have IT@Spectrum installed the right Canon device for the right location, but it has allowed the introduction of systems that can better control usage, such as reducing colour print, double-sided print and encouragng ‘scan not print’ to reduce paper wastage.

The features that IT@Spectrum have introduced are aligned with Tollbar’s requirements in respect of their tight procurement rules and the need to prove value for money. By going the extra mile and providing a bespoke approach to account management, IT@Spectrum can give further transparency on spending and usage, providing broken-down device information, asset registers and unique reference codes, all so that the management of the Trust has greater peace of mind that IT@Spectrum are providing an effective, value for money solution.

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Improved efficiency of print/copy/scan fleet

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Consistently high service levels

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Reduced dependence on IT support team

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