Document Retrieval.

Access your organisation’s information in an instant. Save time and money by cutting your reliance on searching through physical files and paperwork with our innovative Document Retrieval software solutions.

Improve workflows and save time and money with a bespoke information management package

Call today to for a full comprehensive audit of your information management and workflows. We’ll provide a completely bespoke solution to save you time and money

document retrieval Services

Find key documents in seconds.

Statistics suggest that on average people spend between four to six hours per week looking for information. Retrieve information in seconds against multiple criteria using powerful searches to bring easy access to all documents.

document retrieval Services

Full Text Searches.

A common way of searching is full-text, just like on the internet. Full-text search allows you to group, sort and select within the hit-list. You can use fuzzy searching to find keywords that are misspelled, and searching for synonyms and the same term in multiple languages is possible with the thesaurus feature.

document retrieval Services

Index Searches.

Searches can also be conducted on index values and can be filtered by internal file parameters, such as size or date. Full-text and index data searches can be combined, and common searches can be conveniently saved for future use.

document retrieval

Go mobile.

Make your organisation’s information available for staff anywhere and at any time, helping ensure vital documents such as invoices or purchase orders requiring approval are not delayed. Supported on iOS, Android and Windows phones and tablets, our industry-leading software keeps organisations running.

Related Projects.

RIX Petroleum

RIX Petroleum

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Soper Group

Soper Group

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Garness Jones

Garness Jones

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“IT@Spectrum have introduced some innovative new technology to our school that allows us to store, manage and retrieve documents with ease. We are very grateful for their help in making us become more efficient”

Flanshaw Junior & Infant School

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The Key Benefits.

The knowledge, expertise and experience of IT@Spectrum in Document Retrieval can bring the following benefits to your organisation:

Deliver the right information to the right people - at the right time.

An easy-to-implement document management, storage and retrieval system provides instant access to all the information your key people need efficiently, economically and securely – enabling them to take appropriate action.

State-of-the-art software gives full control

IT@Spectrum uses industry-leading document recognition software, to create tailored solutions for your organisation. Our bespoke software allows you to manage and read information from multiple document types including PDF, Email, Word, Invoices – even hand-written documents can be scanned and recognised.

Improve the quality of your information

Improved accuracy and consistency of information distributed to customers both inside and outside of the organisation brings major benefits. Documents will be available to the relevant people, to ensure updated and accurate information is held.

Have greater security over your documentation

Ensure your information stays in the right hands with all sensitive documents protected, even on shared workgroup devices, as well as helping to achieve regulatory compliance. Accurately and easily define permissions for access to specific documents for enhanced security.

Become a more sustainable organisation

Become ‘paper-lite’ by reducing the reliance on printed documentation, reduce paper consumption and improve your organisation’s carbon footprint.

How We Work.

IT Spectrum

We Listen.

To make the biggest impact our team of business process consultants first need to understand your organisation, the documentation it generates and uses, and how we streamline those processes by going digital. We firstly carry out a comprehensive free audit and analysis of how documentation is collated, stored, retrieved and distributed to identify where efficiencies can be introduced.

IT Spectrum

We Innovate.

Our team will explore how documents, information and data moves through your organisation. We use intelligent communications software to ensure documents are captured, distributed, securely stored and retrieved, with ease and speed.

IT Spectrum

We Deliver.

We always work in partnership with our customers, so you will have a dedicated account manager committed to ensuring that your ROI will be achieved and your targets met. Our solutions are installed with minimal disruption to your business, and once installed we will work with you to train your team to ensure they use it to the best of its potential.

Make an Enquiry.