Transform the way information flows through your business and convert paper-based workflows and ‘to-do’ lists into streamlined digital ones, making sure the right documents reach the right people quickly and securely. No more passing of paper invoices, statements, contracts, delivery notes and other documents.
Call our expert team today to for a full comprehensive audit of your information management and workflow processes, enabling us to devise a completely bespoke solution to suit your needs.
Automate your workflow processes and decide the individual route a document may take around your office. From the point of capture, documents can follow an efficient process which informs the person concerned that they need to take an action with a document.
See where your important documents are in their workflow process, understanding which documents require attention and who is responsible for that document at individual stages. Create parallel workflow paths, escalation routes, and exceptions, ensuring a fully flexible overview of the journey of the document through your organisation.
Control who has access to each individual document at all stages of its cycle. Impose authorisations at chosen stages when necessary, before the document can continue its journey.
Our bespoke paperless office software allows you to decide how each individual document is managed within your business, routing documents directly to key people to ensure your information management process is as efficient as possible.
The knowledge, expertise and experience of IT@Spectrum in Document Workflows can bring the following benefits to your organisation:
Decrease the time needed to complete a workflow process and optimise day to day document management, ensuring all documents reach the relevant individuals immediately. Ensure authorisations are given quicker, both digitally and on-the-move.
Never miss a deadline or fail to respond to a document on a required date, as automated reminders and alerts will keep you on top of your deadlines. Increase accuracy and improve visibility and traceability for your customers, as well as enhancing customer service by providing faster and more accurate information.
IT@Spectrum uses industry-leading document recognition software, to create bespoke solutions for your business. Our bespoke software allows you to manage all your information – routing it efficiently through your business, delegating tasks to individuals or groups.
Become ‘paper-lite’ by reducing the reliance on printed documentation, reduce paper consumption and improve your organisation’s carbon footprint.
Ensure your information stays in the right hands at all times with all sensitive documents protected, even on shared workgroup devices, as well as helping to achieve regulatory compliance.
To make the biggest impact we need to fully understand your business, and how information is captured and managed across your organisation. We do this by carrying out comprehensive audit and analysis of your information capture to gain an accurate overview of your current processes and where improvements can be made.
Our team will explore how documents, information and data moves through your organisation and how it is all used. We aim to deliver a solution matched to your industry, your needs and your people, improving efficiency, productivity and security.
We always work in partnership with our customers, so you will have a dedicated account manager committed to ensuring that your ROI will be achieved and your targets are met now and in the long term. Our solutions are installed with minimal disruption to your business, and once installed we will work with you to train your team to ensure they use it to the best of its potential.
