Multiple documents exist in every organisation, in all formats and file types. Our industry-leading document recognition software and expertise with electronic forms allows data to be classified and captured from the source and turned into usable, digital information.
Call our expert team today to for a full comprehensive audit of your information capture and management processes, enabling us to devise a completely bespoke solution to suit your needs.
Scan and distribute documents digitally by using the latest Optical Character Recognition (OCR) technology, from simple image capture and indexing to highly intelligent data extraction and real-time integration into other software applications; transforming workplace functions including Accounts Payable and Order Processing.
Increase staff productivity by spending less time processing paperwork and filling in paper forms. Instead, adopt bespoke electronic forms to capture data on the go and send it directly to its destination, ending the inefficiency of manually copying data and information from hard copy documents to your computer.
Adopt a highly accurate, scalable data processing and document capture solution that intelligently extracts and classifies critical data from an incoming image, email or document. Even handwriting can be captured and converted into a wide variety of applications. The bespoke solution will automatically match related documents to transform everyday processes and workflows.
Our advanced Information capture technology allows you to scan documents and capture unique barcodes that facilitate the distribution of documents to specific people or pre-defined digital folders. The recognition of simple checkmarks allows you to introduce simple forms into your business processes, much like those found on a passport application.
The knowledge, expertise and experience of IT@Spectrum in Information Capture can bring the following benefits to your organisation:
Our industry-leading document recognition software allows information to be captured from multiple document types and formats. Even hand-written documents can be scanned.
Capturing your information through scanning can eliminate time-consuming internal processes within your organisation, such as delivering internal mail or manually generating invoices and purchase orders.
Become ‘paper-lite’ by reducing the reliance on printed documentation. Reduce paper consumption and improve your organisation’s carbon footprint.
Ensure your information stays in the right hands at all times by protecting sensitive documents, even on shared workgroup devices, as well as helping to achieve regulatory compliance.
To make the biggest impact we need to fully understand your organisation, and how information is captured and managed across your organisation. We do this by carrying out comprehensive audit and analysis of your information capture to gain an accurate overview of your current processes and where improvements can be made.
Our team will explore how documents, information and data moves through your organisation and us used. We aim to deliver a solution matched to your industry, your needs and your people, improving efficiency, productivity and security.
We always work in partnership with our customers, so you will have a dedicated account manager committed to ensuring that your ROI will be achieved and your targets are met now and in the long term. Our solutions are installed with minimal disruption to your workplace, and once installed we will work with you to train your team to ensure they use it to the best of its potential.
